All of the firm’s systems are hosted remotely in “The Cloud”, on secure data centres by the very nice people at Hosted Desktop UK. Not only does this save in infrastructure and running costs but is less wasteful in energy and materials. We are accountants not IT engineers and gone are the days when our solution to a frozen server was to kick it.
Preparing accounting records in “The Cloud” is fast taking over from traditional desk-bound software. The main benefits of such systems are that they can be maintained from anywhere with an internet connection, even from your mobile phone, and both the client and accountant can review, correct and update them at the same time.
Consequently no information needs to be saved or copied to the accountant at period ends and in most cases data can be input directly into the accountant’s systems.
We provide and support the following online accounting facilities:
Clear Books: The best to match the needs of both novice and experienced users, providing the ability to tailor the system to the business and its users’ requirements enabling features to be switched on & off and thus keeping the screens uncluttered. We also work closely with Clear Books to suggest and test enhancements.
FreeAgent: Designed with users rather than accountants in mind, FreeAgent is particularly suitable for consultancy type businesses recording income and expenditure on a project by project basis, with payroll, time recording, direct bank feeds and full VAT recording. The system best suite clients with little or no experience of computerised accounting and with small numbers of transactions.
Xero: Designed for larger companies with significant numbers of transactions and with more sophisticated reporting requirements but without integrated payroll.
Iris OpenSpace provides secure online space to share documents with clients. Documents can be placed and downloaded by either side and the facility has an electronic approval system whereby clients can OK documents online without needing to sign or scan/email.
Gocardless is a quick and easy facility enabling protected direct debit arrangements between suppliers and customers/clients. Gocardless integrates with all three of the above accounting systems.